What’s most important
GDI is committed to protecting your personal information. We assure you that aim to protect the personal information of users of our services. For example,
- Our online forms are always encrypted and our network is protected and monitored.
- We never sell nor transfer any personal data to third parties, whether individual or institutional.
- The content of posts/conversations written using our services may not be revealed to third parties without a clear consent of the authors.
- We appointed a professional GDPR Inspector, to ensure that our security measures guarantee protection of personal data at an adequately high level.
We are aware that only precise information about our actions undertaken to protect personal data will help you trust us and freely use the functionalities offered by our services. This document will help you learn the principles that guide us, whether you’re a final beneficiary of our services (visiting our websites, using our e-courses or resources, or if you’re actively involved as an e-coach, volunteer, co-operator, or financial supporter.
The administrator of your personal data is GDI. Our mission is to reach people with the Gospel, through media and contemporary means, including Internet.
What is personal information?
What personal information do we collect?
We may collect and store personal information when you:
- Visit our website. You can visit our website without telling us who you are or revealing personal information about yourself, including your e-mail address. Our web server may collect anonymous information related to your visit to our website, such as IP address and domain used to access our website, browser type, the website you came from to access our website, the page you entered and exited at, any website page within our website that is viewed by that IP address and the country where you are located. We use this information to monitor our website’s performance (such as number of visits, average time spent, page views, etc.) and for our operational purposes, such as working to continually upgrade our website.
- Give us personal information directly. We may collect and store information about you when you interact with us through the Site or other sites from the Szukajac Boga Platform. For example, this could be when you use any of the contact forms provided on our website; register for an event; register for one of our (email) services; register to one of our e-courses; give us feedback; make a complaint; apply for a position or to volunteer through our website; support our work through a donation; correspond with a representative.
If you are 16 or under?
If you are aged 16 or under, you must get your parent’s/guardian’s permission before you provide any personal information to us.
What information might we collect?
Our online services allow for open conversations (written or verbal) with other users of the service or with e-coaches. The content of these conversations is beyond our direct control, and we don’t assume responsibility for their misuse. We recommend that no personal data is shared in those conversations. Breaking this rule will transfer the responsibility to that person sharing his/her data and will never become a basis to lay any claims against the Data Administrator.
Data protection law recognizes that certain types of personal information are more sensitive. This is known as sensitive or special category personal information and covers information revealing racial or ethnic origin, religious or philosophical beliefs and political opinions, trade union membership, genetic or biometric data, information concerning health or data concerning a person's sex life or sexual orientation.
With your explicit consent, we may also collect sensitive personal information if you choose to tell us about your experiences relating to our services.
How and why do we use your information?
We will use your personal information for the following purposes:
- Responding to a request: If you contact us with a question, we may use your personal information to provide you with a response.
- Access to online courses: Your data is used to allow the participation in online courses (name and email address) and, when necessary, to assign you to a relevant group or an e-coach (name, gender, age, geographical region).
- Providing and adjusting our website: We may use your personal information to help provide you with access to our website, adjust the content to your development needs.
- Processing an application to work with us: We may process your information if you send or fill in an application form in respect of an opportunity to get involved in our ministry in order to evaluate your suitability and respond to you.
- Transactional purposes: We will need to use your personal information in order to carry out our obligations arising from any contracts entered into or agreed between you and us.
- Monitoring and Evaluating: We may use your information in order to improve current and future delivery of our services. In order to do so, we may use services of service providers.
- Donation processing: We will process personal information you provide in order to administer any one-time or on-going donations.
- Administration: We may use your personal information to record and deal with a complaint, record a request not to receive further information, record what our volunteers have done for us, and for other essential internal record-keeping purposes.
- Protecting your vital interests: We may process your personal information where we reasonably think that there is a risk of serious harm or abuse to you or someone else.
- Surveys: We may invite you to participate in surveys to help us improve our website, services, and strategic development. Participation is always voluntary and no individuals will be identified as a result of this research, unless you provide a consent.
- Legal, regulatory compliance: Where required we are subject to a legal obligation, we may process your personal information to fulfill that obligation.
Who do we share your information with?
We will only use your information for the purposes for which it was obtained. We will not, under any circumstances, sell or share your personal information with any third party besides those specified below. If you receive marketing materials suggesting our consent or sharing of personal information, please contact us urgently.
We will only share your data for the following purposes: Third party suppliers: We may need to share your information with data hosting providers or service providers who help us to deliver our services. These providers will only act under our instruction and are subject to pre-contract scrutiny and contractual obligations containing strict data protection clauses.
Where legally required: We will comply with requests where disclosure is required by law. For example, we may disclose your personal information to law enforcement agencies for the prevention and detection of crime. We may also share your information with the emergency services if we reasonably think there is a risk of serious harm or abuse to you or someone else.
What about third party sites and Information?
How do we protect your information?
We undertake regular reviews of who has access to information that we hold to ensure that your information is only accessible by appropriately trained staff, volunteers, and contractors. Our online forms are always encrypted and our network is protected and monitored.
Confidentiality and security are very important to us. The content of conversations carried via our services will not be revealed to third parties without an explicit consent of their authors, excluding situations where conversations are clearly marked as public. Our e-coaches and volunteers were instructed about it and provided consent. We oblige you to keeping confidentiality as well. By using our services you agree not to publicize and not to share the content of conversations with an e-coach or other users, without their explicit consent.
However, please be aware that there are always inherent risks in sending information by public networks or using public computers, and we cannot 100% guarantee the security of data (including personal information) disclosed or transmitted over public networks.
How long will we keep your personal information?
Your personal information will be processed no longer than necessary for the purposes for which it was collected or until your explicit withdrawal of consent for their processing. If you are unable to quickly locate the request to stop processing your personal information in any of our services, you can always contact firstname.lastname@example.org and ask for your data to be deleted from a particular service.
What about international transfers of personal information?
Your personal information will not be transferred, processed nor stored outside the European Economic Area (EEA) and they are subject to the European GDPR regulation. In special cases, having received your explicit consent, we may use services or a supplier located outside the EEA. You should be aware that, in general, legal protection for personal information in countries outside the EEA may not be equivalent to the level of protection provided in the EEA. However, we take steps to put in place suitable safeguards to protect your personal information when processed by the supplier such as entering into the European Commission approved standard contractual clauses or choosing suppliers boasting privacy protection certificates acknowledged by the EU and USA, such as Privacy-Shield.
What are your rights to your personal information?
Data protection legislation gives you the right to request access to personal information about you which is processed by us and to have any inaccuracies corrected. You also have the right to ask us to erase your personal information or ask us to restrict our processing of your personal information. Our services, such as online courses or e-mail subscriptions allow for exercising these rights through these means. If a particular service doesn’t have such an automatic functionality, please write a letter and send it along with a copy of an identification document which provide photo identification and confirm your address, such as a passport, driving license, or utility bill. Please also provide any additional information that is relevant to the nature of your contact with us, as this will help us to locate your records.
How to make a complaint or raise a concern?
If you would like to make a complaint in relation to how we have handled your personal information, please follow our complaints procedure. If you are not happy with the response you receive, then you can raise your concern with the relevant statutory body.
What are cookies?
Cookies are small text files which are downloaded to and stored on your device when you visit a website. Cookies are widely used by website owners to provide you with a good experience while you browse, and also to provide information which can help website owners to improve websites.
When you visit our website, we may place a “cookie” on your computer to track your visit. The cookie acts as an identification card and allows our website to identify you and to retain information that is relevant to interacting with our website. The cookie allows us to track your visit to the website so that we can better understand your use of our website and customize it to better meet your needs.
What cookies do we use and for what purpose?
- Functional cookies These enhance your experience whilst using the site by recognizing you when you return to our site, for example, by remembering accessibility preferences.
- Performance Cookies These cookies enable us to monitor and improve the performance of our website. For example, they allow us to count visits, identify traffic sources and see which parts of the site are most popular.
- Google Analytics. This cookie is used to monitor and track traffic on our website, by using the Google Analytics interface.
- Matomo (Piwik). This cookie is used to monitor and track traffic on our website, by using the Piwik interface.
Most internet browsers automatically accept cookies unless you change your browser settings. If you wish to restrict, block or delete the cookies which are set by any websites, you can generally do this through your browser settings. These settings are usually found in the 'options' or 'preferences' menu of your Internet browser.
Please note however that if you set your Internet browser preferences to block all cookies, you may not be able to access all or parts of our site. Unless you have adjusted your Internet browser settings to block cookies, our site will set cookies.